Each selected vendor will have a space that is approximately 10’x10’. All booth locations are determined by the Events team.

Vendors are required to have a tent (maximum 10’x10’ to fit the space) and are strongly recommended to have weights for each tent leg (at least 40+ pound weights per tent leg). Tent walls are not necessary but highly encouraged to help protect from wind, cold, etc. Vendors are responsible for bringing their own table(s), chairs, and any other supplies necessary to run the booth. Furniture may not spill out past the confines of the booth space and risk interfering with pedestrian traffic or infringe on neighboring booth spaces. Internal portable lighting is highly encouraged for winter or evening events.

Unfortunately, we are unable to provide direct power for booths. If necessary for business needs, vendors are recommended to bring a portable generator for direct power. 

It is our policy that events will happen rain or shine, and it is the vendors’ responsibility to be prepared appropriately (e.g. tents, rain gear, etc.). If it is determined that weather conditions are severe enough to compromise the safety of our staff, vendors, and guests, the Events team will notify vendors of any changes or cancellations via email as soon as the decision is made.

There is a $15 fee per event to be a vendor at Bethany Village events. Once a vendor has been selected for an event, a confirmation email will be sent including payment information and additional event details.

Any vendors selling food or drinks (including alcohol) must provide a copy of their Food Handlers and/or OLCC licenses in compliance with Oregon Health Authority guidelines.

The Events team reviews all applications as they come in and selects vendors for each event based on a variety of criteria that differ based on the event, time of year, business offering, etc. All vendor selections are solely at the discretion of the Events team; if selected, vendors will receive a confirmation email with details about the event for which they are booked.

We have 72-hour cancellation policy for confirmed vendors. Notice of cancellation must be given by directly contacting the Event Coordinator via phone at 503-690-2800 or via email by responding directly to the event confirmation email. Vendors who do not give the required 72-hour notice OR straight no-show on the day of the event will not be considered for participation at future events at Bethany Village.